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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: December 11, 2025
SUBJECT:
A Resolution to approve Change Order #1 with Builders Paving, LLC in the amount of $60,000.00 for the 2025 City-Wide Resurfacing (EAST) project.
PURPOSE:
To approve Change Order #1 to the 2025 City-Wide Resurfacing (EAST) project.
BACKGROUND:
Through the course of construction of the City-Wide Resurfacing project (EAST) project, concrete items (curb, sidewalk, and driveway) were increased in quantity due to field conditions.
DISCUSSION:
Builders Paving, LLC is currently under contract for the 2025 City-Wide Resurfacing (EAST) project. Bids for this project were opened and publicly read on April 30, 2025, and Builders Paving, LLC was determined to be the lowest responsible bidder in the amount of $5,873,168. Construction on the project has been ongoing throughout the year. The current anticipated final construction value is around $5,928,184.49, subject to final quantity review by the Contractor.
As work has been completed throughout several wards, construction efforts to fully repair deteriorated streets has proved more excessive than anticipated at the time of bidding. In particular, concrete curb and sidewalk replacement quantities have been trending higher than expected. Additional concrete work higher than originally expected was required on the Arterial/Major Collector list of roads, plus the neighborhood streets in Ward 3 and 9. The remainder of the wards were close to the expected amount of work. The total value of the overage is anticipated to be slightly under $60,000 as outlined in Exhibit 'A' (the draft final change order that needs to be approved by IDOT). All construction activities are completed for this project (other than punch list items and landscaping monitoring).
As last year, the 2025 City-Wide Resurfacing project was let as 2 separate contracts. This EAST project is slightly over the initial funding amoun...
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