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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: October 7, 2019
SUBJECT:
A Resolution awarding Meade, Inc. (low joint bidder) the two year citywide Traffic Signal and Street Light Maintenance contract.
PURPOSE:
To award the low bid for citywide traffic signal and combination pole street light maintenance to Meade, Inc.
BACKGROUND:
The City continues to participate with DuPage County, City of Naperville and Village of Lombard on a joint bid for electrical maintenance services. The general premise was to increase the bid pool in order to receive the best per signal bid possible for traffic signal and combination pole street lighting maintenance. DuPage County was the bidding agency.
DISCUSSION:
Two contractors (H&H Electric and Meade, Inc ) participated in bidding the 2020-2021 Traffic Signal and Street Light Maintenance contract, Meade, Inc. was the low bidder for the Aurora portion of the joint contract at $1,068,968.20. Engineering estimate was $1,470,797.00. DuPage County let the project on August 27, 2019 and the DuPage County Board awarded the 2020-2021 Traffic Signal and Street Light Maintenance contract to Meade, Inc. on September 10, 2019.
The contract involves routine (monthly patrol checks of traffic signal and lighting systems) and non-routine maintenance (extra-work maintenance & improvements). The 2 year contract cost increased approximately 77% or $465,594.78 over the current contract. The largest part of the increase involves routine maintenance. The frequency of routine contractor patrol visits to our traffic signals and lighting is once per month, for the proposed contract, compared to once every two months on the current contract. The State recommends performing monthly patrols on their signals and by agreement with the City, we currently maintain 24 State traffic signals. The routine portion with monthly patrols accounts for approximately 58 % of the contract increase or $267,507.12 of the increase...
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