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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 11, 2025
SUBJECT:
A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $1,464,898.53 for the 2025 Citywide Right-of-Way Maintenance Project.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff have identified over 25,000 square feet of deteriorated sidewalks, nearly 10,000 square yards of deteriorated pavement and over 33 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, crack sealing, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on July 23, 2025 on the City's Procurement website. Bids were opened and publicly read through the Procurement website on August 6, 2025. The bid tabulation and evaluation for the 2 bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Schroeder Asphalt Services, Inc. of Marengo, IL in the amount of $1,464,898.53 which 8.93% less than the Engineer's Cost Estimate in the amount of $1,608,583.12.
The local preference ordinance applies to this project, but the local Contractor bid was not within range of the low bid for consideration.
We recommend awarding the 2025 Citywide Right-of-Way Maintenance Contract to Schroeder Asphalt Services, Inc.
A copy of Schroeder Asphalt Services, Inc.'s submitted bid is attached as Exhibit 'B'. The posted bid documents are attached as Exhibit 'C'.
The 2025 City Budget provides funds for this project in the following accounts:
Building & Grounds
101-4030-418.38-05
$ 15,000.00
Municipal Motor Fuel Tax
GB097
212-4060-431.73-91
$ 27,000.00
Long Term Control Plan
B031
281-1856-512.73-09
$ 2,000.00
Street...
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