cover
TO: Mayor Richard C. Irvin
FROM: Michael R Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
Mario Gil, Director of Infrastructure & Operations
DATE: November 30, 2022
SUBJECT:
A Resolution authorizing a SharePoint migration agreement with Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $307,800.
PURPOSE:
The City is seeking to replace its outdated on-premises SharePoint platforms that are losing maintenance support in summer 2022. The City's goal is to find a partner to perform an assessment of its data environment and then migrate relevant data to SharePoint Online.
BACKGROUND:
Resolution R22-234, in the amount of $25,000.00, authorized the selection of Burwood Group ("Burwood") to perform an assessment of the City's SharePoint environments, recommend a migration plan and provide an estimate for completion the migration. For R22-234, Burwood was selected via the Marketplace.city process based upon their experience and examples of quality work.
Burwood completed a thorough evaluation of the current SharePoint environments which included interviews with key members of every City department. This evaluation allowed Burwood to understand how SharePoint was being utilized throughout the City and make recommendations for migrating data to the Microsoft SharePoint Online environment and replicating functionality currently utilized by city staff
DISCUSSION:
As Burwood executed the evaluation thoroughly and to staff satisfaction, staff believes Burwood is very capable of replicating existing functionality and applications as well as migrating data to the SharePoint online environment. Included in this migration will be applications such as the Budgeting applications that are used annually city-wide.
Burwood has recommended the purchase of two software products to assist them in the migration and to be left behind for city staff to utilize going forward. The first product, AvePoint will allow for efficient, automated trans...
Click here for full text