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TO: Mayor John Laesch
FROM: Kurt Muth, P.E., Assistant Director of Public Works
DATE: February 23, 2026
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a contract with Ayre Productions in the amount of $318,978.00 for sound equipment at RiverEdge Park.
PURPOSE:
The purchase of new sound equipment will allow the expanded music venue to function as intended.
BACKGROUND:
The city is nearing completion of the expansion project at RiverEdge Park that has been underway for the past two years. Prior to utilizing the new facilities, various sound equipment purchases are necessary.
DISCUSSION:
This contract was advertised and bid on the City's electronic bidding platform with bids opened on February 6th, 2026. A copy of the bid document is attached as Exhibit A. Ayre Productions submitted the lowest of three competitive bids received and their bid submission is attached as Exhibit B. A copy of the bid tabulation is attached as Exhibit C. The resolution amount of $318,978.00 includes the base bid of $287,630.00 to provide the equipment and $31,348.00 for the installation of the equipment. This total bid amount was approximately 25% less than the engineer's estimate and the 2nd lowest bid amount. Funds are budgeted for this expenditure in association with CIP A062, in account 358-4440-351.73-43. Ayre Productions has successfully worked with the City in the past and provided similar services to Millenium Park in Chicago.
IMPACT STATEMENT:
Failure to procure the furniture will negatively impact the viewer experience of the park and limit the ability to hear the acts while located in the expanded areas of the park.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the Director of Purchasing to execute a contract with Ayre Productions in the amount of $318,9...
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