cover
TO: Mayor Richard C. Irvin
FROM: Clayton Muhammad, Chief Communications & Equity Officer
Tony Martinez, Director of Communications
Jim Birchall, Chief Public Facilities Officer
Mike Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
DATE: July 18, 2023
SUBJECT:
A Resolution authorizing change orders and additional contingency for the remodeling of the City of Aurora Council Chambers, Conference Rooms 5A & 5B and the addition of a press room and communications control center using the City of Aurora Job Order Contracting Program for an amount of $272,586.48.
PURPOSE:
Resolution R22-129 authorized remodeling to Council Chambers and the 5th floor of City Hall to improve transparency for city residents by providing better methods of producing video recordings of public meetings and audio-visual communication.
This resolution authorizes changes necessary to complete the renovations of Council Chambers and additions to the Communications Media Center.
BACKGROUND:
The 5th floor renovations were completed, and a ribbon cutting was held on June 13, 2023. The renovated conference rooms, the Aurora Media Center and Communications Division offices have been very successful since broadcasting began.
Resolution R22-129 provided for a contingency of $176,803.00 for the original $1,768,086.23 budget.
DISCUSSION:
In the desire to begin the project construction and move forward from the design phase, Staff understood that there would be additional costs incurred as issues were uncovered or completion of milestone reviews led to design alterations.
During the construction phase, Staff has collaborated closely with F.H. Paschen, and worked through supply-chain issues, additional audio video requirements as well as additional ADA requirements. These requirements have led to additional costs that are summarized below described in detail in the attached spreadsheet.
Additional 5th Floor Costs
Interview room
- Additional cameras and audio system neces...
Click here for full text