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TO: Mayor Richard C. Irvin
FROM: Robert Leible, Superintendent of Water Production
DATE: November 13, 2023
SUBJECT:
A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for $161,678.51 for the Water Production Division.
PURPOSE:
To obtain authorization for a two-year Instrumentation Service Agreement with the HACH Company (HACH), Loveland, CO, for routine and emergency maintenance services for existing HACH continuous monitoring/on-line and laboratory water quality testing instrumentation utilized by the Water Production Division (WPD), at a cost of $161,678.51 ($79,254.17 for 2024 and $82,424.34 for 2025).
BACKGROUND:
The WPD utilizes approximately 85 HACH on-line and laboratory instruments for water quality monitoring, process control, and to ensure regulatory compliance. These instruments analyze parameters such as turbidity, pH, chlorine residual, ammonia, and fluoride residual, all on a continuous basis.
DISCUSSION:
Under the proposed agreement, which the WPD has maintained with HACH since 2005, HACH provides regularly scheduled preventive maintenance and calibration service to all instruments covered, prioritized repair service and parts, and loaner instrumentation when needed.
The agreement is advantageous, in that the WPD is assured of high-quality, factory authorized maintenance and repair services and is relieved of the cost of carrying its own inventory of all spare parts. Perhaps more importantly, service is prioritized by HACH, which can prevent regulatory excursions when instruments for regulated parameters are involved. Because the parts and meter components are manufactured by HACH, this maintenance agreement is available exclusively through HACH (sole-source).
Due to discussions with the Purchasing Division which began in 2017, the WPD negotiated a two-year agreement with HACH with separate payments to be made at the beginning of each term year. This agreement renewal would be in effect fo...
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