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TO: Mayor John Laesch
FROM: Lukasz Tatara, Super Intendent of Facilities Maintenance
DATE: July 13, 2026
SUBJECT:
Replacement of Three (3) rooftop Heating, Ventilation, and Airconditioning (HVAC) units. These rooftop units are self-contained systems that provide both heating and cooling. They are installed on the roof of the Aurora Police Department Headquarters and supply conditioned air to the Training and Support (TAS) Facility.
PURPOSE:
To obtain approval to accept low bid from Artlip and Sons, Inc. for the replacement of three (3) roof top heating, ventilation, and air-conditioning units located at the Aurora Police Department Training and Support (TAS) Facility.
BACKGROUND:
The Central Services Division evaluated the six (6) roof top heating, ventilation and air-conditioning units at the Aurora Police Department Headquarters Training and Support (TAS) Building, located at 1200 E. Indian Trail. In 2024, three of the units were replaced after a formal bid process. The final three have exceeded the recommended fifteen-year service life, requiring increased maintenance, and have become less reliable.
Funding for the replacement of the three-rooftop heating, ventilation and air-conditioning units was originally approved in the City's 2025 Budget. However, due to unforeseen circumstances, the project was not completed in 2025, and the allocated funds were carried over into the 2026 Budget in account 101-4411-417.38-05.
DISCUSSION:
The City solicited Bid 26-028 "Replacement of Three (3) Rooftop Units - Aurora Police Department Headquarters" and received three responsive bids. On June 10, 2026, the bids were publicly opened, and Artlip and Sons, Inc. submitted the lowest responsible bid of $297,430.00.
A ten percent (10%) contingency of $29,743.00 is requested for this project.
The bid documentation, bid tabulation, and bid submissions are attached.
Monies to satisfy the cost of this project are budgeted in account 101-4411-417.38-05.
Artlip and ...
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