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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, PE, Engineering Coordinator
DATE: June 24, 2024
SUBJECT:
A Resolution authorizing the award of a contract to Schroeder Asphalt Services, Inc. in the amount of $2,314,894.95 for the 2024 Citywide Right-of-Way Maintenance Project.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff has identified nearly 37,000 square feet of deteriorated sidewalks, over 27,000 square yards of deteriorated pavement and over 21 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, crack sealing, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on May 26, 2024 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on June 12, 2024. The bid tabulation for the two bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Schroeder Asphalt Services, Inc. of Huntley, IL in the amount of $2,314,894.95 which is 17.8% less than the Engineer's Cost Estimate.
The local preference ordinance applies to this project, but the local Contractor bid was not within range of the low bid for consideration.
We recommend awarding the 2024 Citywide Right-of-Way Maintenance Contract to Schroeder Asphalt Services, Inc.
A copy of Schroeder Asphalt Services, Inc.'s submitted bid is attached as Exhibit 'B'.
The 2024 City Budget provides funds for this project in the following accounts:
Building & Grounds
101-4030-418.38-05
$ 20,000.00
Municipal Motor Fuel Tax
GB097
212-4060-431.73-91
$ 670,000.00
Long Term Control Plan
B031
281-1856-512.73-09
$ 2,500.00
Ward 3 - Roads
313-4060-431.38-55
$ 100,000.00
Ward 9 - Pathways/Trails
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