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TO: Mayor Richard C. Irvin
FROM: Robert B. Greene, City Traffic Engineer
DATE: December 22, 2017
SUBJECT:
Resolution to Reject All Bids for Randall Road and Greenview Drive Sidewalk Project.
PURPOSE:
To obtain City Council approval to reject all bids received for the Randall Road and Greenview Drive Sidewalk Project.
BACKGROUND:
In an on-going effort to improve accessibility and safety for pedestrians and school children, the City Engineering staff had applied for Safe Routes to School (SRTS) federal funding for Randall Road and Greenview Drive sidewalk project. The project was awarded the funds with the federal share not to exceed $50,097.00 for both Construction and Construction Engineering, the local share is $44,000.00 (approx.). The total cost of the project was estimated to be approximately $94,000.00. The proposed sidewalk fills a gap in the existing system and provides access to West Aurora High School, Freeman Elementary School and Hermes Elementary School respectively.
The proposed work consists of constructing a 5 foot wide PCC sidewalk on the west side of Randall Road between Galena Boulevard and Garfield Avenue thus filling the existing sidewalk gap. Similarly a 5 foot wide PCC sidewalk is proposed to go on the west side of Greenview Drive between Hankes Avenue and Sheffer Road.
DISCUSSION:
The project was advertised in IDOT's bulletin for a period of 21 days, a requirement for projects using federal funds. The project was also locally advertised through the notice to bidders as the project was to be locally let. The bids were opened on December 13, 2017. A total of eight submittals were received.
The lowest bid was received for $97,365.70 which is about 16% higher than the engineer's estimate ($83,556.35) for construction of the project.
As such, the Engineering staff recommends that all bids be rejected and the project be modified with some of the current pay items to be completed by City staff and re-advertised early 2018 for June-Jul...
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