cover
TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent Maintenance Services
DATE: February 10, 2016
SUBJECT:
Recommendation to purchase a 2016 Elgin Whirlwind MV sweeper from Standard Equipment for the Street Maintenance Division in the amount not to exceed $270,000.00.
PURPOSE:
To purchase one street sweeper that has been approved in the 2016 vehicle replacement budget.
BACKGROUND:
The City of Aurora has five street sweepers; four Elgin Pelican mechanical sweepers and one Schwarze vacuum sweeper. The Elgin Pelican sweepers have been a very dependable and these are the standard in the mechanical street sweeping industry. 48-353 is a 2009 Schwarze vacuum sweeper. This is the only vacuum sweeper in Aurora's fleet however it has not performed to our expectations and needs continual maintenance. Additionally, repairs have been delayed due to lack of parts availability issues with Schwarze.
The 2016 Elgin Whirlwind MV vacuum street sweeper is on the National Joint Powers Alliance (" NJPA"), Contract #022014-FSC, thus the City can forego duplicating the bidding process. NJPA provides national cooperative contract purchasing solutions for member agencies which include all government, education and non-profit agencies. These cooperative contracts offer both time and money savings for their users by consolidating the efforts of numerous individually prepared solicitations to one national, cooperatively shared process.
DISCUSSION:
Standard Equipment Company located at 2033 Walnut Street, Chicago, IL. is the only local Elgin sweeper distributor. They have submitted a proposal for a 2016 Whirlwind MV sweeper based on NJPA pricing. Their Total Net price of $264,137.00 includes an option trade-in value of $25,000.00 for the 2009 Schwarze sweeper, however if Aurora can find a buyer that will purchase this sweeper for more than $25,000.00, then the sale proceeds will be recorded as revenue in fund 340.
The funds to purchase this s...
Click here for full text