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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: January 9, 2023
SUBJECT:
Resolution to adopt unit prices for supplies needed for the Electrical Division for 2023 calendar year.
PURPOSE:
To obtain approval adopt unit prices provided by two respondents for 2023 Electrical Supplies for the Electrical Division.
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Electrical Division Supplies. The intent of this is to freeze commonly fluctuating unit prices. The previous pricing expired on December 31, 2022 and this year's invitation will establish unit prices for 2023 (with options to renew in 2024 and 2025) for materials and supplies used by the Electrical Division during routine and ongoing maintenance of City infrastructure.
The ITB for 2023 Electrical Supplies was advertised in the newspaper and sent directly to several suppliers. Unit prices were received from two respondents and are summarized in the attached Bid Tabulation. The unit prices recommended for acceptance provided the lowest price for specific items highlighted in yellow. The lowest price per item will be used unless delivery time becomes an issue, at which point the item would be purchased from the respondent with the next lowest price and necessary availability for that item.
By accepting prices from multiple respondents and establishing open purchase orders as necessary, the Electrical Division is able to readily pick up materials as needed rather than waiting to obtain individual quotes and a separate purchase order each time something is needed.
This bid was subject to Local Preference but it was not a factor as neither respondent was local.
DISCUSSION:
Funding for materials, supplies, and LED light fixtures is budgeted in Supplies-Repairs/Maintenance/Street Lighting accounts 340-4020-418.65-07, 235-4020-418.65-07, 236-4020-418.65-07, and may be supplemented with other accounts to be determined.
IMPACT STATEMENT:
T...
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