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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: July 24, 2023
SUBJECT:
A Resolution to award a contract to Geneva Construction Co. in the amount of $1,665,556.10 for the 2023 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff has identified 29,488 square feet of deteriorated sidewalks, 8,135 square yards of deteriorated pavement and over 21 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, replacing pavement markings on utility projects, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on June 25, 2023 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on July 12, 2023. The bid tabulation for the two bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Geneva Construction of Aurora, IL in the amount of $1,565,556.10 which is 1.0% more than the Engineer's Cost Estimate.
The local preference ordinance applies to this project, and a local Contractor was the lowest responsible bidder.
We recommend awarding the 2023 Contract #2 to Geneva Construction Co. and including an additional $100,000.00 in available funds as contingency for additional sidewalk, roadway, bike path, and striping repairs as they arise, and additional projects that may emerge this fall within the time of the contract. This will allow staff to implement additional projects this calendar year instead of delaying work to 2024. Therefore, we are requesting that the award and purchase order be made in the amount of $1,665,556.10, which is the low bid value of $1,...
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