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TO: Mayor Richard C. Irvin
FROM: Alisia Lewis, Chief Human Resources Officer
Michael Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
DATE: 2/7/2022
SUBJECT:
A Resolution to purchase a 3-year subscription of the Appian's Workforce Safety and Readiness (WSR) solution from Allwyn Corporation, Herndon, VA, for $135,809.28 and to amend the 2022 budget by adding $46,800 to line 287-1280-419.45-02.
PURPOSE:
The purchase of the Appian solution will allow for efficient handling of employee-related case management issues by reducing errors, lowering management costs and automating processes.
BACKGROUND:
As the City looks to protect the health of city employees and residents and navigate a changing regulation landscape, the City has begun to track and report on city employee vaccination status, test results and contact tracing. Presently, the Human Resources team is manually tracking the vaccination status and required testing results of employees and reporting this information to department and/or city leadership.
DISCUSSION:
With the large volume of data, urgency of the project and lack of internal comparable systems (i.e. no legacy system/process expertise), city staff worked with Marketplace.city to create a first pass of a best fit solutions.
Initial Screening Criteria:
-- Vendor demonstrated clear capabilities of core services needed (Vaccination status, testing
results, contract tracing, reporting etc.)
-- Vendor had cloud solution and mobile application or mobile optimized site
-- Vendor offered Solution as Service or Used Based Pricing
-- Vendor had clear straightforward pricing that was less than 100K in yearly fees
This criteria resulted in 13 vendors, nine with state and local government experience. After discussion, city staff agreed to demonstrations with 5 vendors. At the completion of the demonstrations, UKG was the slight favorite with an overall score of 6.84 with the Appian solution second at 6.45
After the demonstration...
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