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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 13, 2023
SUBJECT:
A Resolution to award a contract to Geneva Construction Co. in the amount of $9,471,220.17, and to appropriate $3,800,000.00 of MFT Funds for the 2023 City Wide Street Resurfacing Project.
PURPOSE:
To award the Construction Contract for the 2023 Resurfacing Project and to appropriate Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution for MFT Section No. 23-00000-00-GM.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. This Construction Contract includes the resurfacing of 43.4 lane miles of streets throughout the City. In 2021 the City resurfaced 35.7 lane miles, and in 2022 the City resurfaced 40.6 lane miles of streets (some work is still remaining to be completed this calendar year).
DISCUSSION:
Bids were opened and publicly read on April 5, 2023. The bid tabulation for the 2 compliant bids received is attached as Exhibit 'A'. Another bid was received and determined to be non-compliant. The lowest responsible bid was submitted by Geneva Construction Co. of Aurora, IL in the amount of $9,356,220.17 which is 1.05% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'D'. Geneva Construction Co. is IDOT Certified and has previously completed work for the City of Aurora on a number of resurfacing projects, including the 2020 & 2021 programs, and federally funded resurfacing projects. We recommend awarding the 2023 Street Resurfacing Projects, MFT Section No. 23-00000-01-GM, to Geneva Construction Co. for the unit prices submitted
Due to the funding source, the local preference ordinance does not apply.
The list of streets to be resurfaced is shown in the attached Exhibit 'B'. The list includes additional roadways in Ward 9 that were not in the bidding documents which will be...
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