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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: November 18, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown.
BACKGROUND:
The City needs to purchase and install lighting bollards as well as conventional street light standards and luminaires as part of a handful of streetscape projects, improvements, and upgrades being completed over the next few months at various locations throughout downtown.
The City has requested pricing to supply these materials, which will then be installed by the City's Electrical Division.
DISCUSSION:
Based on the estimated cost for the quantity of materials to be purchased, a request for sealed bids was published and the lone response from Electrical Resource Management was read aloud on October 16, 2019. The pricing submitted by Electrical Resource Management aligns with City staff's expectations and is therefore recommended for award.
This bid was subject to Local Preference but was not an impact on the decision as only one bid was received.
This agreement will be funded using account 231-4020-418.65-07, which has the entirety of its 2019 budget of $90,000 remaining. Due to favorable bid prices, it is likely that the City will increase the amount of fixtures ordered, up to a total amount not to exceed the 2019 budget of $90,000.
IMPACT STATEMENT:
The installation of these new or upgraded lighting materials will enhance the aesthetics and safety of the downtown area.
RECOMMENDATIONS:
I request the proposed resolut...
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