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TO: Mayor John Laesch and City Council
FROM: Timothy Weidner, P.E., Engineering Coordinator
DATE: September 8, 2025
SUBJECT:
A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $251,247.00, and the appropriation of $755,000.00 for the Stonebridge Blvd Resurfacing Project.
PURPOSE:
To execute the Joint Funding Agreement for State-Let Construction Work there by reserving sufficient funds to cover the local agency share of the project cost by resolution, to approve the Phase 3 Construction Engineering Services Agreement with HR Green, Inc. and to Appropriate Capital Improvement (CAP-A) funds.
BACKGROUND:
The City applied for federal funding in the March 2024 Kane-Kendall Council of Mayors (KKCOM) Call for Projects and secured funding for several projects with non-funded projects placed on the Contingency List. This project was not initially awarded funding and was placed on the Contingency List. Due to additional federal funding availability, the City was able to get this project funded in federal fiscal year 2025.
The project will resurface the entire length of Stonebridge Blvd. The funding ratio for this project is 75/25 (75% federal / 25% local) for Construction and Construction Engineering, up to a maximum amount of $1,687,500 of federal funding. Resurfacing projects like this help reduce the burden of funding the City's yearly resurfacing program with local and MFT funding sources.
The City has been performing Phase 1 and Phase 2 Engineering in-house. Phase 1 design approval has been received. The Phase 2 plans are 99% complete and the Initial Final Plans, Specifications, and Estimates (PS&E) were submitted to IDOT on July 28, 2025. The project is targeting a November 2025 IDOT letting.
DISCUSSION:
Due to the complex nature of the project construction and documentation requirements...
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