cover
TO: Mayor Richard C. Irvin
FROM: Gary Krienitz, Fire Chief
Dave McCabe, Deputy Fire Chief
Michael Pegues, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: 3/2/2022
SUBJECT:
A Resolution to purchase a 3-year subscription for a combined, comprehensive Fire Records Management System (RMS) from ESO Solutions, Austin, TX and Vector Solutions, Tampa, FL, with 2 additional option years for a total award of $299,202.72
PURPOSE:
The City of Aurora's Fire Department (AFD) is seeking a complete Fire Department Records Management solution including fire prevention, scheduling, training, reporting and integration with other systems. AFD's goal is to increase fire safety and improve the overall efficiency of the Department's Fire and Emergency Medical Services (EMS) including the time spent on internal processes and administration.
BACKGROUND:
For several years, AFD has utilized Firehouse Software as their RMS solution. AFD has outgrown the capabilities of the Firehouse Software solution and when Firehouse was purchased by ESO Solutions, AFD decided to perform a comprehensive research of the ever-changing Fire RMS landscape.
DISCUSSION:
In working with the City's IT Department and Procurement Division, AFD engaged Marketplace.city to create a Market Landscape. Following the Marketplace Clearbox Process, Marketplace.city:
- Created Market Landscape with 25+ companies
- Drafted the Opportunity Overview document to outline project scope and key functionality to guide vendor proposals
- Conducted direct outreach to companies on Market Landscape to generate proposals
- Received 7 vendor proposals by 5/18/21 RFP deadline
- Summarized response data from vendor submissions and presented to Aurora team.
- After data review, hosted a series of vendor demos with seven companies
- Completed Scoring and confirmed qualification list for Final Proposal
- Finalized Final Proposal Request (Requirements; timelines)
...
Click here for full text