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TO: Mayor John Laesch
FROM: Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Erick Davis, IT Service Desk Manager
DATE: December 8, 2025
SUBJECT:
Requesting approval to purchase computer equipment from Insight Public Sector, Chandler, AZ, in an amount not to exceed $90,000.
PURPOSE:
This purchase will allow City IT staff to continue to provide replacement and new computers for City staff for the remainder of 2025.
BACKGROUND:
Resolution R24-228, approved by Council on July 9, 2024, authorized $350,000 for computer purchases. Resolution R24-389, approved on November 26, 2024, authorized a lease for Public Safety computers.
Together, these resolutions enabled IT staff to replace outdated computers in Public Safety and several departments in the City.
In prior years, City IT standardized on Dell computers for employee use and purchased them directly from Dell through the Midwestern Higher Education Compact (MHEC) Contract No. MHEC-04152022, which expired on June 30, 2025.
As employee needs have evolved, IT staff now require the flexibility to support devices from various manufacturers and platforms. Current needs include Dell computers, Apple computers and tablets, and Panasonic devices.
All computer equipment for City staff is procured through State or cooperative contracts, ensuring consistent pricing across vendors. To streamline purchasing under R24-228, IT staff worked with Purchasing to utilize Insight for the City's technology needs. Insight can supply Apple, Dell, HP, Panasonic, and other devices through State or cooperative contracts. Purchases through Insight will use the OMNIA Partners, Public Sector (OMNIA) Contract No. 23-6692-03, which expires on April 30, 2026, and is attached to this resolution.
DISCUSSION:
With needs for multiple platforms and operating systems, City IT staff seeks to purchase from a single reseller that can provide needed devices.
The total request for this resolution is $90...
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