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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Chief of Public Facilities
DATE: November 14, 2024
SUBJECT:
City Hall 4th Floor Renovation
PURPOSE:
To renovate office space on the 4th floor of City Hall to accommodate the staff and operations of the City's Finance Department.
BACKGROUND:
The Finance Department conducts most of the City's fiscal operations from the 1st floor of City Hall which is located at 44 E Downer Place. The office spaces currently utilized by the Finance Administration, Accounting and Purchasing Divisions are antiquated, with awkward allocation of space, and inadequate infrastructure to support the current needs of the City. Consolidating the forementioned divisions into a larger, improved space would greatly enhance the infrastructure, functionality, and security of the Finance Department. The ideal location would also accommodate the Budget Division office, which is also located on the 1st floor and adjacent to the City Clerk's office. The vacated space could then be repurposed or combined with the City Clerk's Office.
After reviewing viable solutions, the 4th floor of City Hall was determined to be the ideal area to renovate for the Finance Department relocation. The City then retained Kluber Architects + Engineers to create plans for the 4th floor renovation. After review and approval of the renovation specifications and design plans, the City published solicitation 24-113 "Finance Department Interior Renovation" on October 24, 2024 and received bids from following companies:
F.H. Paschen, S.N. Nielsen & Associates (Chicago, IL)
Industria Construction Services Inc. (Des Plaines, IL)
Kandu Construction (Skokie, IL)
KWCC Inc. (Montgomery, IL)
Lite Construction (Montgomery, IL)
Paul Borg Construction (Chicago, IL)
DISCUSSION:
On November 13, 2024, bids were publicly opened and read aloud. Lite Construction Inc. submitted the lowest responsible bid of $659,674.00. On November 15, 2024, Kluber conducted a contractor bid ...
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