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TO: Mayor Richard C. Irvin
FROM: Michael Houston, Superintendent of Water and Sewer Maintenance
DATE: November 12,2024
SUBJECT:
A resolution to accept the Proposals received for the 2025 Water & Sewer Division Emergency Repair Program.
PURPOSE:
The purpose of this resolution is to establish a contractors' availability list with set per item costs to enable the City to complete emergency repairs which can't be performed in-house as the need arises based on competitive bidding and timely response to the need. The submission of a bid shall not bind the Contractor to the performance of work under this resolution. The Contractor(s) deemed to be in the best interests of the City, for whatever specific project the City may be considering, shall be given an opportunity to accept or decline projects on a case-by-case basis. If that Contractor declines the project, the next Contractor deemed to be in the best interests of the City shall be given the opportunity.
BACKGROUND:
The City of Aurora periodically has emergency sewer and water repair needs that cannot be performed by in-house staff. This could be due to complexity of the repair or availability of staff to perform the work in a timely fashion. This resolution saves time and money by pre-qualifying contractors with established unit prices to perform the emergency repairs quickly and efficiently. By responding, contractors are confirming their willingness to provide emergency sewer and water repairs per the pricing provided.
DISCUSSION:
The proposals were opened on October 30, 2024. Miller Pipeline, 301 Arthur Ave, Mt. Prospect, IL 60056 and RPH Hauling, PO Box 449, Sugar Grove, IL 60554 were the two qualified bidders who submitted complete proposals. Public Works and the Water and Sewer Maintenance Division have the ability to choose the Contractor with the most advantageous unit prices and response times for the type of work to be completed. The advertisement for bids and bid tabulation are att...
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