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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: April 23, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into agreements with Alarm Detection Systems, Inc, 1111 Church Road, Aurora, IL 60505 not to exceed $82,655 for smoke detection and security systems at four City Buildings including the Development Services Center (DSC) located at 77 S. Broadway.
PURPOSE:
To enter into an agreement for $52,655 to provide smoke detection systems, panic buttons, and burglar alarms that are consistent and compatible with the system previously installed in other City buildings.
Also to concurrently agree to the allocation of an additional $30,000 for smoke detection and security for the DSC 2nd floor bridge area as well as security for the DSC basement (if and as needed). Since the scope and exact cost of these additional items has yet to be determined, the $30,000 is a not to exceed estimate.
BACKGROUND:
The City continues to renovate the various floors and areas within the recently acquired building at 77 S. Broadway known as the Development Services Center (DSC). As a result of budget limitations on the renovations and unknowns regarding proposed utilization, smoke detection and security has not yet been installed in many areas of the building. The City requested quotes from Alarm Detection Systems, Inc. (ADS) to design and install the necessary smoke detection (including audio and visual devices where required) and security systems. Quotes were also received for security at three other City Buildings, with the total scope and cost summarized as follows:
Note that the 2nd floor bridge smoke detection and security as well as the basement security scopes have not yet been determined and where therefore estimated, based on the pricing received for other locations, not to exceed $15,000 each.
DISCUSSION:
Bids/quotes were not solicited from other vendors due to the proprietary nature of the ADS systems alread...
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