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TO: Mayor Thomas J. Weisner
FROM: Christopher E. Lirot, P.E.
DATE: August 28, 2014
SUBJECT:
A Resolution to Award the City Hall Vault Filling Project to Copenhaver Construction
PURPOSE:
This Resolution will award the construction contract to fill the existing vault under the sidewalk in front of city hall.
BACKGROUND:
The sidewalk on Downer Place between the front of city hall and back of curb is a structural sidewalk that spans the area adjacent to the building's basement. This area is referred to as a vault and has been a maintenance problem including the infiltration of water into the basement and deteriorating vault walls. The city has been relocating and removing utilities out of the vault area and into the basement in anticipation of filling the vault.
DISCUSSION:
This project will seal the vault walls, fill the void area and remove and replace the sidewalk. In addition, an 18" storm sewer will be installed within the proposed filled vault. The new sewer will run from the east end of city hall's sidewalk west to the river and provide a much needed outfall for the existing and future storm sewers. This project was advertised for bids and proposals were publicly opened on August 27, 2014. 2 bids were received and the lowest responsible bid was submitted by Copenhaver Construction in the amount of $87,557.00 which is 18% above the Engineer's Estimate of $74,158. After consideration of the unique type of work, we recommend awarding the contract to Copenhaver for the unit prices submitted for an amount not to exceed $95,000 to allow for change orders that may be authorized by the Engineer. The 2014 City Budget provides $66,000 for this item in account no. 231-1830-465-38.18. A budget transfer will be completed to fully fund the project.
IMPACT STATEMENT:
Work is scheduled to be completed this October. During construction, pedestrians will be directed to use the east entrance of city hall.
RECOMMENDATIONS:
I request t...
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