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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, IT Operations Director
DATE: September 17, 2019
SUBJECT:
Authorizing the purchase of a 3 year subscription for Legislative Management Suite from Granicus, Inc., Hurst, Texas in the amount of 31,959.09 plus a 5% increase each additional year for a total of $100,751.03, a 3 year subscription for streaming in the amount of $9,300.00 plus a 7% increase each additional year for a total amount of $29,898.57, and a one-time purchase of 3 brand new encoders in the amount of $18,100.00. Total amount in year one estimated at $59,359.09, total amount in year two estimated at $43,508.04 and total amount in year three estimated at $45,882.77.
PURPOSE:
Granicus has provided services for the City of Aurora since 2013. The product Legistar streamlines agenda management and provides webcasting functions. It has ensured public meetings have ran smoothly, increased internal efficiency, and documented decisions proficiently and made policymaking open and available.
BACKGROUND:
Granicus assisted in making the City's legislative process more automated and eliminated the need to have a manual workflow in place. This renewal will include the LiveManager Software solution. This is currently used by the Aldermen Clerks and the City Clerk's office to run all the City's legislative meetings. They utilize the software to take minutes, manage web recordings and to record votes and attendance. The renewal also includes Legistar which is the Software-as-a-Service (SaaS) solution that enables the City of Aurora to automate the entire Legislative process. The Open Platform Suite is used to upload and index archives and allows the ability to post agendas/documents. These are currently published on a searchable viewpage and is accessible on the City's website. Media Manager, which is included, allows the agendas to easily be pushed out to the city personnel's mobile devices to maintain a paperless process.
This renewal is expanding...
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