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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 4/17/12018
SUBJECT:
A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments.
PURPOSE:
To obtain City Council approval to accept bids for a two year contract with optional two one year extensions from contractors for mowing and landscape maintenance for City owned properties and right-of-way.
BACKGROUND:
There are a number of right-of-ways, medians tot lots and parcels that the City is responsible for ongoing maintenance. Mowing landscape maintenance has previously been provided by private contractors. To maintain the high level of service of past years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Mowing Landscape Maintenance" for City right-of-ways and parcels (RFP 18-20) and received bids from eleven companies. After checking references and receiving favorable responses, the following three contractors highlighted in blue on the attached bid tabulation are being recommended.
Beary Landscape Management, Lockport, IL.
Local Lawn Care & Landscaping, Naperville, IL.
Brad Taylor Inc. Plainfield, IL.
Americana Landscape Group Elgin, IL. Is not being recommended due to unfavorable past experience with the City under a different name.
Twin Oaks Landscaping Oswego, IL withdrew their bid for List C.
Local Lawn Care & Landscaping Naperville, IL withdrew their bid for list B.
The various departments who will be utilizing the Mowing Landscape Maintenance services of these contractors have appropriated monies for these expenditures in the following accounts: 101-4460-431-36-15,101-4440-451-36-15, 101-4010-417-36-15 and 510-4058-511-36-15. The total amount actually spent each year is weather dependent. The 2018 combined budget for all of the accounts listed is $212,300.00 and last year's expense was $176,225.96.
IMPACT STATEMENT:...
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