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Aurora, Illinois

File #: 23-0305    Version: 1 Name:
Type: Resolution Status: Passed
File created: 4/14/2023 In control: City Council
On agenda: 5/9/2023 Final action: 5/9/2023
Title: A Resolution to award the Lincoln Ave and Center Ave Sewer Separation project located in Ward 4 to Stokes Excavating, Inc. in the bid amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00).
Attachments: 1. Exhibit A- Location Map, 2. Exhibit B - Ad for Bid, 3. Exhibit C- Lincoln & Center Sewer Separation Bid Tab, 4. Exhibit D - Stokes Excavating Submitted Bid
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TO: Mayor Richard C. Irvin

FROM: Kurt Muth, P.E., Engineering Coordinator

DATE: April 24, 2023

SUBJECT:
A resolution to award the Lincoln Ave and Center Ave Sewer Separation project located in Ward 4 to Stokes Excavating, Inc. in the bid amount of six hundred fifty-six thousand one hundred forty dollars and zero cents ($656,140.00).

PURPOSE:
To install new storm sewer removing stormwater from the combined sewer system at several locations near Lincoln Ave and Center Ave.

BACKGROUND:
The location of the sewer separation project is in Ward 4, along Lincoln Ave between 300 feet North of Center Ave to South Ave where an existing storm structure is installed from a previous sewer separation project. A location map is attached as Exhibit A to show the limits of the project. By tying in a new storm sewer line into the previously de-combined system, there will be a reduction in CSO, basement backups, and reduce the amount Fox Metro treats at the wastewater treatment plant. Lead water services encountered and disturbed during the construction process will be fully replaced up to the water meters. This project is part of the City's Long-Term Control Plan for the area. Closures will be kept to a minimum during construction with adequate notification to residents when access to their driveways may be temporarily disturbed.

DISCUSSION:
The proposed improvements have been publicly advertised and bid in conformance with City procedures. The advertisement for bid is attached as Exhibit B. Four bids were received, opened, and read aloud on April 12th, 2023. The lowest responsible bid in the amount of ($656,140.00) was submitted by Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102. The low bidder, Stokes Excavating, Inc, has successfully completed similar projects for the City in the past. Included as Exhibits C & D are the bid tabulation and Stokes Excavating, Inc.'s submitted bid.

The lead service line replacements ($192,530.00) will be funded w...

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