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TO: Mayor Richard C. Irvin
FROM: Mike Houston, Superintendent of Water and Sewer Maintenance
DATE: November 27, 2023
SUBJECT:
A resolution adopting unit price bids for the supply of materials needed to maintain the City's water and sewer infrastructure.
PURPOSE:
This resolution is needed to provide an efficient process for the economic purchase of various materials needed to repair water and sewer infrastructure.
BACKGROUND:
The City's Water and Sewer Maintenance Division responsibilities include making repairs to Aurora's water and sewer system. These repairs require various materials such as piping, fittings, valves, hydrants, and the like. On November 1, 2023 quotes from four material suppliers were opened by the Director of Purchasing. The subject bids provide unit prices from several suppliers for the majority of materials needed for typical repairs to the City's water and sewer infrastructure. The advertisement for bid and submitted unit prices can be seen in the attached Exhibits A and B. The submitted bids are also attached as exhibits C, D, E, and F. The prices submitted will be valid through December 31, 2024. The total 2024 materials expense is estimated to be $445,500. This contract is subject to the local vendor preference ordinance O20-029 and the only local qualifying bidder has agreed to match the applicable unit prices.
DISCUSSION:
The proposed 2024 budget provides funding for these purchases within the Water and Sewer Fund in the following accounts:
510-4063-511-65-60 (Water Lines) - FY 2024 Proposed Budget - $400,000
510-4063-511-65-65 (Sewer Lines/Sanitary) - FY 2024 Proposed Budget $45,500.
IMPACT STATEMENT:
By providing an efficient way to purchase needed water and sewer materials, this resolution will help the City provide a higher level of service to its constituents.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. ___...
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