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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director of IT Operations
Jeff Anderson, Deputy Chief Information Officer
DATE: May 31, 2020
SUBJECT:
Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc. (CDW-G), Vernon Hills IL in the amount of $56,505.97.
PURPOSE:
VMware is an industry standard virtualization software product that makes it possible to partition a single physical server into multiple virtual servers that run simultaneously thereby maximizing computing power on physical servers. This helps reduce capital expenses for additional physical servers. IT currently maintains a VMware environment at the Aurora PD datacenter which has 34 virtual servers, including many of the City's largest systems, including: Computer Aided Dispatch and Records Management (CAD/RMS), Geographic Information Systems (GIS), SharePoint and eMail.
BACKGROUND:
The VMware maintenance will be purchased using National IPA Contract #2018011-01 through CDW-G. The National IPA aggregates purchasing volume of participating agencies in order to receive larger volume discounts from suppliers. All master agreements are publicly solicited, awarded, and held by a Principal Procurement Agency. National IPA serves as a government cooperative purchasing organization for agencies nationwide and their agreements are made available to eligible agencies including City and Local Governments.
DISCUSSION:
The funding for this purchase is already earmarked in the IT Division account 101-1380-419.38-11 with a 2020 total budget of $1,339,080.00.
IMPACT STATEMENT:
Annual maintenance is required for VMWare to allow IT staff to install security patches, receive support from VMware technicians and remain on supported versions of the VMware software.
RECOMMENDATIONS:
It is recommended that Council authorize the renewal of annual maintenance for VMware Server software (VMware) used by the City of ...
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