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TO: Mayor Richard C. Irvin
FROM: Christopher E. Lirot, P.E., Road and Bridge Coordinator
DATE: February 20, 2019
SUBJECT:
A Resolution to Award the 2019 City Wide Street Resurfacing Projects to Builders Paving LLC and Appropriate Motor Fuel Tax funds 19-00000-01-GM.
PURPOSE:
To award the Construction Contract for the 2019 Resurfacing Projects and the appropriation of Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The city maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. This Construction Contract includes the resurfacing of 59.7 lane miles of streets throughout the city. In 2018, the city resurfaced 51.8 lane miles.
DISCUSSION:
Bids were opened and publicly read on February 13, 2019. The bid tabulation for the 2 bids received is attached as Exhibit A. The lowest responsible bid was submitted by Builders Paving LLC of Hillside, IL in the amount of $7,180,880.00 which is 4.1% less than the Engineer's Cost Estimate. Builders Paving is IDOT Certified and has previously completed work for the City of Aurora including last year's Resurfacing Projects of $6.1 million. We recommend awarding the 2019 Street Resurfacing Projects to Builders Paving LLC for the unit prices submitted.
Due to the funding source, the local preference ordinance does not apply.
IDOT requires city council appropriation of Motor Fuel Taxes prior to expenditure of funds. The IDOT Resolution appropriating MFT funds in the amount of $3,000,000 for Street Maintenance is attached as Exhibit C.
The 2019 City Budget provides funds for this project in the following accounts:
Motor Fuel Tax
203-4460-431-76.09
$ 3,000,000
Municipal Motor Fuel Tax
212-4460-431-73.91
1,900,000
CapA - Neighborhood Imp
340-4460-431-73.91
2,280,880
IMPACT STATEMENT:
Construction is expected to begin in April and be completed by October. Each street will be under construction for 8 to 10 w...
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