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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director of IT Operations
Gary Fript, IT Telecommunications Engineer
DATE: 08-13-2020
SUBJECT:
Requesting approval to extend the October 16, 2017 agreement with AT&T three (3) for contracts that will expire 10-16-2020 in the amount of $34,741 annually that will be paid in 12 monthly payments.
PURPOSE:
These contracts with AT&T provide services for all inbound and outbound landline telephone from City locations. Attached are the three (3) contracts to be extended along with the three (3) original signed contracts. The extension amendments provide services 10-16-2020 through 10-16-2023.
BACKGROUND:
These contracts establish costs for services that provide landline telephone connectivity from City locations to the nearest AT&T location. These contracts also include reserving the City's 3000 Direct Inward Dial (DID) telephone numbers. The new contract term is for 36 months and allows for migration to AT&T Session Internet Protocol (SIP) services at no additional cost. The City's telephone system currently uses (5) Primary Rate T1 circuits, split up into (3) contracts that provide physical terminations to several City building locations. This provides the City with the geographic redundancy necessary to ensure high availability of telephone landlines.
DISCUSSION:
The funds are available in account 101-1380-419.44-01 with an annual budget of $50,400.00.
The vendor has no outstanding debt with the City.
IMPACT STATEMENT:
These governmental contracts offer the City a substantial discount, without renewing the extensions, our costs would increase 10 times our discounted rate.
As stated above AT&T offers an upgrade, without early termination fees, to the latest of SIP (Session Internet Protocol). This would provide City landline services by means of the Internet versus a dedicated telephony-only circuit.
RECOMMENDATIONS:
Approve the proposed extension the October 16, 2017 agreement with AT&T for three (3...
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