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TO: Mayor Richard C. Irvin and City Council
FROM: Jason Bauer, Assistant Director of Public Works
DATE: April 4, 2023
SUBJECT:
To authorize the Director of Purchasing to enter into a contract with TAT Enterprises in the amount of $112,832.00 for the resurfacing of Lot A in Ward 2.
PURPOSE:
To resurface Lot A located at the northwest corner of the intersection of Spruce Street and River Street.
BACKGROUND:
The City performs ongoing annual maintenance of all the public use parking lots throughout the downtown. Usually this consists of sealcoating and restriping, however in the case of Lot A, sealcoating is not an option due to the condition of the lot and the level to which it is deteriorated. It is anticipated that Lot A will be utilized more this year than in years past, as construction activities are anticipated on both sides of the river. Resurfacing the lot will improve not only the aesthetics but will make the parking lot safer for vehicle and pedestrian traffic.
This contract also includes patching in Lot Q, which is located at the southwest corner of Water and Benton Streets. Both parking lots are circled on the attached downtown parking lot map.
DISCUSSION:
This project was advertised publicly, with bids due, opened and read aloud at 2:00 p.m., April 4th 2023. Of the five bids received, the lowest responsible bid was submitted by TAT Enterprises, Marengo, IL in the amount of $112,832.00.
It was anticipated that this lot could be sealcoated, which is significantly less expensive than resurfacing. With the change in scope to a more expensive rehabilitation approach, a budget transfer will be needed to award this project.
This project was subject to the Local Preference Ordinance, but the lowest Aurora contractor was outside the percentage allowed to match.
A budget amendment has been submitted to account 520-4432-437.38-05 to fund this project.
IMPACT STATEMENT:
While most of the activities will be contained within the lot, t...
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