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TO: Mayor Richard C. Irvin
FROM: Adrian Perez Assistant Superintendent of Streets
DATE: 4/13/2023
SUBJECT:
A Resolution for the Acceptance of Bid Pricing from Various Contractors for Center Island Landscape Maintenance for the Street Department.
PURPOSE:
To obtain City Council approval to accept bids for a one (1) year contract with optional three (3) 1-year extensions upon mutual consent from contractors for center island maintenance for City owned islands/medians.
BACKGROUND:
There are several medians and center islands the City is responsible for ongoing maintenance. Landscape maintenance has previously been provided by private contractors. To maintain the highest level of service in previous years, contracting outside services is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Streets Center Island Landscape Maintenance" for City center islands and received bids from three companies. After checking references and receiving favorable responses, the following three contractors highlighted in yellow on the attached bid tabulation are being recommended.
Langton Group, Woodstock, IL List: A, B
Cox Landscaping, Yorkville, IL List: C
The Street Department will be utilizing the Landscape Maintenance services of these contractors and have appropriated monies for these expenditures in the following account: 101-4060-431.38-34. The total amount spent each year is weather dependent. The 2023 budget for the accounted listed is an estimated $30,000.00.
This bid was subject to the Local Preference Ordinance. However, no local vendors submitted bids.
IMPACT STATEMENT:
Lack of maintenance would result in large number of residential complaints.
RECOMMENDATIONS:
That the City Council approve the acceptance bid from contractors for Streets Center Island Landscape Maintenance (Bid 23-12) for various City owned center island parcels for a one (1) year contract with optional three (3) a...
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