Aurora, Illinois

File #: 18-0141    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/19/2018 In control: City Council
On agenda: 3/13/2018 Final action: 3/13/2018
Title: A Resolution authorizing the Director of Purchasing to enter into an agreement with Builders Paving, 4413 Roosevelt Road # 108, Hillside, IL 60162 in the amount of $626,937.50 for the 2018 Citywide Pavement Patching for Water and Sewer Maintenance.
Attachments: 1. Exhibit A - Bid Advertisement.pdf
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TO: Mayor Richard C. Irvin

FROM: Eric Schoeny, Superintendent of Water & Sewer Maintenance

DATE: February 27, 2018

SUBJECT:
A resolution to award the 2018 Citywide Pavement Patching for Water and Sewer Maintenance to Builders Paving, 4413 Roosevelt Road Suite 108, Hillside, IL 60162.

PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs. Builders Paving was awarded this contract in 2017 and performed satisfactory work.

BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon on January 28th, 2018. The proof of the advertisement is attached as Exhibit A. Bids were received, opened and read aloud publicly on February 14th, 2018. Two bids were received with the tabulation of those bids attached hereto and incorporated as Exhibit B. The lowest responsible bid was from Builders Paving, of Hillside, IL in the amount of $626,937.50. A copy of the submitted bid is attached as Exhibit C.

DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. $575,000 of this contract will be paid for with funds in Account Number 510-4063-511-38-38 and the remainder from Account Number 510-4063-511-73-14 (Sanitary Sewer Evaluation and Repair).

IMPACT STATEMENT:
Construction is expected to begin in late April and will continue throughout the construction season depending on the number of utility repairs that are completed. Impacts to the public will be minimal, but will consist of short term lane closures associated with the pavement repairs and in certain cases, loss of driveway access to allow adequate time for concrete to cure (when applicable).

RECOMMENDATIONS:
I request the proposed resolution be adopted.


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