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TO: Mayor Richard C. Irvin
FROM: Alderman Tina Bohman, Ward 1
DATE: October 8, 2018
SUBJECT:
A Resolution approving the purchase and installation of a digital sign for the corner of Indian Trail and Church Road in Ward 1 from Aurora Sign Company, Aurora, Illinois in the amount of $48,716.00.
PURPOSE:
To purchase and install a digital sign at Church Road and Indian Trail replacing the previous sign board that has been removed.
BACKGROUND:
The previous sign was purchased and installed in 2007 with the intent to use the sign to communicate neighborhood events and meetings in Ward 1. Letters needed to be manually changed, and this proved to be cumbersome and labor intensive; therefore, the sign was underutilized and removed.
Messages and verbiage will be managed by Public Information with input from the Ward Alderman and Police Department's Communication representative. The software will be uploaded to a desktop and the queued messages can be started and stopped remotely on cellular devices. The sign board will be used for meeting notices, City-sponsored events, Police notices and alerts.
DISCUSSION:
Four vendors responded to the bid notice. See attached Bid Tabulation 18-54. At the bid opening on October 8, 2018, the Aurora Sign Company offered the preferred software package and the lowest bid.
The bid response is attached. The specifications are as follows: 4' H x 8'W. (See attached photo). The costs include installation, concrete footings and steel support, lettering and logo, a masonry body & Limestone Caps, training, cellular data through Verizon at a cost of $104.00 per year, also includes the warranty and annual software costs for five years.
The sign can be modified for upgrades as new technology evolves. The City of Aurora has fiber within a block of the current sign location and can be utilized for future connectivity to a citywide system.
The funds are available in the sign account, 311-1004-411.38-99.
IMPACT STATEMENT:
This new di...
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