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TO: Mayor Richard C. Irvin
FROM: Mike Houston, Superintendent of Water and Sewer Maintenance
DATE: November 12, 2024
SUBJECT:
A Resolution to accept the unit price bids for the 2025 Water & Sewer Division Materials and Supplies
PURPOSE:
This resolution is needed to provide an efficient process for the economic purchase of various materials needed to repair water and sewer infrastructure.
BACKGROUND:
The City's Water and Sewer Maintenance Division responsibilities include making repairs to Aurora's water and sewer system. These repairs require various materials such as piping, fittings, valves, hydrants, and the like. On October 30, 2024 quotes from four material suppliers were opened by the Director of Purchasing. The subject bids provide unit prices from several suppliers for the majority of materials needed for typical repairs to the City's water and sewer infrastructure. The advertisement for bid and submitted unit prices can be seen in the attached Exhibits A and B. The submitted bids are also attached as exhibits C, D, E, F and G. The prices submitted will be valid through December 31, 2025. The total 2025 materials expense is estimated to be $405,500. This contract is subject to the local vendor preference ordinance O20-029 and the only local qualifying bidder has agreed to match the applicable unit prices.
DISCUSSION:
The proposed 2025 budget provides funding for these purchases within the Water and Sewer Fund in the following accounts:
510-4063-511-65-60 (Water Lines) - FY 2025 Proposed Budget - $400,000
510-4063-511-65-65 (Sewer Lines/Sanitary) - FY 2025 Proposed Budget $5,500
IMPACT STATEMENT:
By providing an efficient way to purchase needed water and sewer materials, this resolution will help the City provide a higher level of service to its constituents.
RECOMMENDATIONS:
Staff recommends acceptance of the unit prices, and allowing the Director of Purchasing to enter into an agreement with the material suppliers
cc: Infrastructure...
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