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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: August 10, 2020
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 for an amount not to exceed $75,000 for the purchase of lighting materials for various locations downtown.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 for an amount not to exceed $75,000 for the purchase of lighting materials for various locations downtown.
BACKGROUND:
Most years, the City needs to purchase and install lighting bollards, street light standards and luminaires as part of streetscape projects, improvements, and upgrades at various locations downtown. As necessary, the City requests pricing to supply these materials, which will then be installed by the City's Electrical Division.
DISCUSSION:
Based on an estimated quantity of materials needed, a request for sealed bids was published in January and the lone response from Electrical Resource Management was read aloud on February 12, 2020. This Invitation to Bid was published in the Aurora Beacon News, on DemandStar (a free national bid/rfp notification website) and the City's website. The City's website notified 106 subscribers/potential vendors of the opportunity and 33 pulled/viewed the document from the website.
The pricing submitted by Electrical Resource Management aligns with City staff's expectations and is therefore recommended for award.
This bid was subject to Local Preference but was not an impact on the decision as only one bid was received.
Since the full quantity of materials estimated was not immediately needed, an initial Purchase Order (number 293979) was opened on April 3, 2020 in an amount not to exceed $25,000 using account 340-4020-418.65-07.
Now that additional materials are needed...
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