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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: July 7, 2025
SUBJECT:
A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $199,731.00 for the 2025 City Wide Resurfacing Projects.
PURPOSE:
This Engineering Agreement will provide Construction Inspection and Material Testing Services for the 2025 City Wide Resurfacing Projects.
BACKGROUND:
The City plans to resurface 43.0 lane miles of streets for over $9.3 million across 2 Citywide Roadway Resurfacing projects. City staff takes the lead on construction observation and administering the project during construction. In order to oversee construction including inspections, work layout and fully document work, the City will require an experienced Resident Engineer to assist city staff with this project. Material Testing is also required to document work in accordance with Illinois Department of Transportation (IDOT) standards.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Resident Engineer services on May 19, 2025. Five (5) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that HR Green, Inc. of Aurora, IL was the most qualified with the top 3 firm's scores attached as Exhibit 'B'. HR Green last performed the City Wide services for the City in 2021, and the same proposed main Resident Engineer was also the Engineer for the 2019 program.
This followed the Request for Qualifications process and is not subject to the local preference policy.
The attached Engineering Services Agreement from HR Green noted as Exhibit 'A' provides an experienced full time Resident Engineer, plus additional staff as needed, for up to 992 hours and additional fees for a sub-consultant to provide Material Testing. HR Green will assist the Engineering Department with construction supervision on the 2025 City Wide Resurfac...
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