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TO: Mayor Thomas J. Weisner
FROM: David E. Schumacher, P.E.; Superintendent of Water Production
DATE: November 9, 2015
SUBJECT:
Resolution Authorizing a One-Year Instrumentation Service Agreement with the HACH Company for the Water Production Division
PURPOSE:
To obtain authorization for a one-year Instrumentation Service Agreement with the HACH Company (HACH), Loveland, CO, for routine and emergency maintenance services for existing HACH on-line and laboratory water quality monitoring instrumentation utilized by the Water Production Division (WPD), at a cost of $53,747.00.
BACKGROUND:
The WPD utilizes approximately 82 HACH on-line and laboratory instruments for water quality monitoring, process control, and to ensure regulatory compliance. These instruments analyze parameters such as turbidity, pH, chlorine residual, ammonia, and fluoride residual.
DISCUSSION:
Under the proposed agreement, which the WPD has maintained with HACH since 2005, HACH provides regularly scheduled preventive maintenance and calibration service to all instruments covered, prioritized repair service and parts, and loaner instrumentation when needed. This agreement renewal would be in effect for the period January 20, 2016 through January 19, 2017.
The cost of the proposed 2016 HACH service agreement is $53,747.00. This represents an increase of $3,042.00 from the 2015 agreement (approximately 6%).
The agreement is advantageous, in that the WPD is assured of high quality factory authorized maintenance and repair services and is relieved of the cost of carrying its own inventory of spare parts. Perhaps more importantly, service is prioritized by HACH, which can prevent regulatory excursions when instruments for regulated parameters are involved. Because the parts and meter components are manufactured by HACH, this maintenance agreement is available exclusively through HACH.
Funds have been requested in the 2016 City Budget in Account No. 510-405...
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