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Aurora, Illinois

File #: 25-0106    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/3/2025 In control: City Council
On agenda: 2/25/2025 Final action: 2/25/2025
Title: A Resolution authorizing the purchase of golf course maintenance equipment from Reinders, Inc., using Sourcewell cooperative contract for $297,053.00.
Attachments: 1. 25Golf#4442MaintEquipmentUpdatedQuote, 2. 25Golf#4442MaintEquipmentPhotos
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TO: Mayor Richard C. Irvin

FROM: Jeff Schmidt, Superintendent of Golf Operations

DATE: February 3, 2025

SUBJECT:
2025 Golf Course Mowers and Maintenance Equipment Procurement.

PURPOSE:
To ensure that the City's Golf Division has adequate mowers and equipment to maintain golf course turf conditions safely, efficiently and effectively.

BACKGROUND:
Two of the large-scale mowers assigned to the Golf Division have been in service for over 15 years. The bunker groomer has been in service for 10 years. The walk behind aerifier has been in service for 19 years. And the pro-force debris blower has been in service for 23 years. Due to the age of equipment, reliability is diminishing resulting in downtime and accumulating maintenance expenses. The on-site GeoLink antenna will be used for the GPS turf sprayer that was purchased in 2023 and for the turf sprayer that was purchased by the Parks and Recreation Division in 2024.

Advancements in technology have introduced new features that are absent in the existing equipment. The acquisition of modern mowers and equipment will improve and enhance turf conditions, fuel efficiency and serviceability. The on-site GeoLink antenna will be used for communication to the GPS based sprayer purchased in 2023. The purchase of the GeoLink antenna will replace the annual fees for using external antennas and improve the signal to the GPS sprayer. The expense of the GeoLink antenna will be split equally between the Golf Division and the Parks and Recreation Division.

DISCUSSION:
The City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement equipment and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use greater purchasing power to obtain lower prices.

Toro, a reputable manufacturer of golf maintenance equipment, has begun accepting orders and is prepared to make deliveri...

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