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TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: November 14, 2018
SUBJECT:
A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division
PURPOSE:
To obtain authorization for a one-year Scheduled Inventory Reagent Replacement (SIRR) Plan with the HACH Company (HACH), Loveland, CO, for laboratory chemical reagents for the calendar year 2019 for the Water Production Division (WPD), at a cost of $35,428.12.
BACKGROUND:
Since 2006, the WPD has maintained a SIRR agreement with HACH under which chemical reagents are supplied for existing HACH on-line and laboratory water quality monitoring instrumentation utilized at the Water Treatment Plant and associated remote WPD sites. The current SIRR plan will expire on December 31, 2018.
DISCUSSION:
The chemical reagents are used in approximately 80 analyzers manufactured by HACH. These analyzers test for chemical parameters essential to maintaining regulatory compliance and effective water treatment process control, such as pH, chlorine residual, ammonia nitrogen, and fluoride residual. HACH is the sole source of the reagent products which are used in HACH equipment.
The cost of the proposed SIRR plan is $35,428.12, an increase of $4,322.73 from the 2018 SIRR plan. Some of this increase is due to the addition of new testing processes and increased testing frequencies by the WPD. By entering into such an agreement with HACH, preferred/reduced pricing (volume discount) is obtained for the entire calendar year 2019. HACH is not receptive to negotiating a two-year SIRR plan.
Funds have been requested in the 2019 City Budget in Account No. 510-4058-511-61-30.
IMPACT STATEMENT:
Not approving the SIRR plan would render most of the necessary HACH analyzers inoperable.
RECOMMENDATIONS:
That a resolution authorizing award of a sole source purchase order, via City Code section 2-335 (a) (3), to t...
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