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TO: Mayor Richard C. Irvin
FROM: Simon Rodriguez, Youth Services Manager
DATE: 3/4/2020
SUBJECT:
Resolution to extend the agreement with Communities in Schools of Aurora to serve as Third Party Administrator for Summer Youth Programs in 2020 for an amount not to exceed $200,000.00
PURPOSE:
Since 2010, the City has utilized Communities in Schools (CIS) as a Third Party Administrator (TPA) for summer and youth development programs. CIS has strong partnerships with School Districts 131, 129, 308, and 204, as well as many youth-based organizations. These relationships serve CIS well with respect to managing these programs. The agreement with CIS needs to be extended in order to continue with the planning process to be able to provide summer camps and programs by the start of summer break. This agreement is for one additional year.
BACKGROUND:
The cost for proposed services is $199,932.00. The proposed agreement is the similar to the 2019 summer. The 2020 proposal includes 4 educational summer camps, also 1 drama camp and field trips for all summer camp sites run by the school districts and the park district. The locations of these sites have been determined in conjunction with the school districts. Communities in Schools continues to provide quality service, conduct satisfaction surveys with parents and stakeholders, make necessary changes to their programs based on responses from the community, as well as provide an informative annual report to the City of Aurora.
DISCUSSION:
This proposal is beneficial for the City, at a time where our Youth Services department does not have the manpower, resources, and budget to provide this service "in-house." The City continues to evaluate the mix of "in-house" staff support/administration with the $200,000 budgeted for contractual administration. For additional enrichment programs, supplies/curriculum, trips, staff, longer/full-day camps, and students, we will continue to pursue grants and donations to provide a...
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