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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: 12/16/13
SUBJECT:
Seeking authorization to purchase 15 replacement vehicles from the Illinois Department of Central Management Services or/and the Suburban Purchasing Cooperative in an amount not to exceed $400,000.
PURPOSE:
To replace automobiles and light duty trucks that have met the replacement criteria in the respective class of vehicle.
BACKGROUND:
The City of Aurora participates in both the Illinois Department of Central Management Services Master Contracts and the Suburban Purchasing Cooperative for the purchase of replacement and additional vehicles. Both of these purchasing programs bid vehicles for purchase thus we can forego the bidding process.
DISCUSSION:
This is a request for the authority to purchase 15 replacement vehicles in the amount not to exceed $400,000.00 that have been approved in the 2014 City of Aurora budget. All of these vehicles that are listed on the attached spreadsheet are available through the Illinois Department of Central Management Services Master Contracts and/or the Suburban Purchasing Cooperative programs, which the City of Aurora participates. The replacement vehicles on the request represent the automobiles and light duty trucks that have been approved for replacement in 2014.
The attached spreadsheet is sorted by fund and it cross-references the 2014 Replacement Request ID Number, department/division with the number of units approved, vehicle type, budgeted cost, and it includes the account numbers.
IMPACT STATEMENT:
The purchase of these vehicles will reduce the maintenance costs in the respective divisions and improve the reliability of the fleet.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing the purchase of 15 vehicles in the amount of $400,000.00 from the Illinois Department of Central Management Services Master Contracts and/or the Suburban Purchasing Coopera...
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