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TO: Mayor Richard C. Irvin
FROM: Christopher E. Lirot, Road and Bridge Coordinator
DATE: February 21, 2018
SUBJECT:
A Resolution to Award the 2018 City Wide Street Resurfacing Projects to Builders Paving LLC and Appropriate Motor Fuel Tax funds 18-00000-01-GM
PURPOSE:
To award the Construction Contract for the 2018 Resurfacing Projects and the appropriation of Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution
BACKGROUND:
The city maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. This Construction Contract includes the resurfacing of 51.8 lane miles of City Streets and also the city wide projects including Pavement Patching, Crack Filling, Bike Path Overlays, Sidewalk Repairs and Ward funded projects.
DISCUSSION:
Bids were opened and publicly read on February 21, 2018. The bid tabulation for the 2 bids received is attached as Exhibit A. The lowest responsible bid was submitted by Builders Paving LLC of Hillside, IL in the amount of $6,188,000.00 which is 15.0% less than the Engineer's Cost Estimate. Builders Paving is IDOT Certified and has previously completed work for the City of Aurora including Resurfacing Projects of $4.1 million (2015), $4.0 million (2016) and $5.5 million last year. We recommend awarding the 2018 Street Resurfacing Projects to Builder Paving LLC for the unit prices submitted.
IDOT requires city council appropriation of Motor Fuel Taxes prior to expenditure of funds. The IDOT Resolution appropriating MFT funds in the amount of $3,500,000 for Street Maintenance is attached as Exhibit C.
The 2018 City Budget provides funds for this project in the following accounts:
Motor Fuel Tax
203-4460-431-76.09
$ 3,500,000
Municipal Motor Fuel Tax
212-4460-431-73.91
1,750,000
CD Block Grant
221-1330-801-43.02
400,000
CapA - Neighborhood Imp
340-4460-431-73.91
1,250,000
Cap A - ROW Imp
340-4460-431-38.61
360,000
Ward 3 F...
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