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TO: Mayor Richard C. Irvin
FROM: Brian Katamay, Long Term Control Planning Project Assistant
DATE: November 4, 2024
SUBJECT:
A Resolution to execute a five-year contract with OpenGov, Inc. in the amount of $1,166,386 for the implementation and use of their Cartegraph Enterprise Asset Management System.
PURPOSE:
The City desires an Enterprise Asset Management System (EAMS) to improve data gathering, work tracking, and decision making on City assets.
BACKGROUND:
Currently the City has no unified approach for tracking work conducted on City assets (E.g., water main, street segments, light poles, etc.). Work tracking is accomplished through various home-built tools - typically through the GIS system - as well as Excel sheets, paper forms, and across several databases. The information housed by each respective division within Public Works creates data silos that staff must navigate to combine and analyze historical records. Additionally, staff have no current means of tracking on-going work on any asset other than requesting updates from Labor Supervisors.
DISCUSSION:
Enterprise Asset Management Software (EAMS) provides a digital means for City staff to create and track work orders attributed directly to physical and GIS-based assets. EAMS provides an effective medium for staff to: identify reactive work and move towards preventative maintenance activities; manage workloads with regards to changing field conditions in real-time; and gain greater insight into operational efficiency. Additionally, EAMS allows staff to record observations or inspections of assets. Combined with historical records of actual work conducted, these inspections feed into the software to provide greater detail of infrastructure health. This data-driven approach to asset management helps to control capital costs and improve decision making.
An increasing number of Illinois municipalities are implementing asset management solutions to aid capital planning and work-tracking efforts. ...
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