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TO: Mayor Richard C. Irvin
FROM: Simon Rodriguez, Youth Services Manager
Viviana Ramirez, Chief Community Services Officer
Chris Ragona, Director, Community Services
DATE: 3/3/2025
SUBJECT:
A Resolution authorizing the director of purchasing to execute the service agreement for the Boys and Girls Club of North Central Illinois to administer the City of Aurora's 2025 Summer Programs in the amount not to exceed $180,000.00.
PURPOSE:
The purpose of this resolution is to request approval from the City Council for the city's annual youth services summer programming.
BACKGROUND:
Since 2010, the City has utilized a Third-Party Administrator (TPA), Cities in Schools (CIS), for summer and youth development programs. CIS recently notified the city that they will no longer be providing TPA services, effective the 2025 summer season. Given the urgency of the situation and the abbreviated timeline to secure a vendor and make all of the necessary arrangements required, the city contacted the Boys and Girls Club. The agreement with Boys and Girls Club needs to be approved as soon as possible to complete the planning process to be able to provide summer camps and programs by the start of summer break.
Per the attached memo, since 2022, the Boys and Girls Club has proven to be able to provide the comprehensive services the City needs to run these camps, based on their services for West Aurora SD 129, and also based on our timeline to complete tasks prior to summer programming. Since 2022, the Boys and Girls Club has been working to establish strong partnerships with local school Districts, as well as many youth-based organizations. These relationships serve the Boys and Girls Club well with respect to managing these programs.
DISCUSSION:
The cost of the proposed services is $180,000.00. The proposed agreement is similar to our 2024 summer programs. The 2025 proposal includes 4 educational summer camps, 1 theatre camp, all programming and staffing, and field tr...
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