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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets Maintenance
DATE: 5/15/20
SUBJECT:
A Resolution Authorizing the Acceptance of Bid Pricing from Contractors for Snow and Ice Control Services and Supplemental Snow Removal Services for a two year contract with optional two one year extensions for the Division of Street Maintenance.
PURPOSE:
To obtain City Council approval to accept bids from various contractors for snow and ice control services and supplemental snow removal services for public roadways through the 2024 winter season.
BACKGROUND:
For more than two decades, the Street Division has contracted snow and ice control services and supplemental snow removal services. To maintain the high level of service of past years, contracting outside services for snow operations is necessary to augment City crews.
DISCUSSION:
The City solicited request for proposal for "Snow and Ice Control Services" (RFP 20-31) for contractors who will be assigned a snow route(s) and are required to respond in the same manner as City crews during snow and ice control operations. "Supplemental Snow Removal Services" (RFP 20-30) to augment our snow plowing operation in residential areas during heavier snow storms. All contractors who submitted bids have a positive on going working relationship with the City. As a result we are recommending all of the contractors listed on the bid tabulation for RFP-20-30 and 20-31. Routes for each contractor are based on each contractors equipment and capabilities.
Since these were Request for Proposals, local preference does not apply.
The 2020 Street Division budget has $505,153 remaining in account 101-4460-431-36.01 and will continue to appropriate funds for the remaining years of the service.
IMPACT STATEMENT:
Without the use of private contractors the clearing of snow and ice from public streets would be severely impacted and the timeliness of snow removal operations would be delayed.
RECOMMENDATI...
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