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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 3, 2020
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Oxie Valley Electric Supply, 1700 Liberty Street, Aurora, IL 60505 in the amount of $198,160.00 for the purchase of street lighting poles/standards for East New York Street.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into an agreement with Oxie Valley Electric Supply, 1700 Liberty Street, Aurora, IL 60505 in the amount of $198,160.00 for the purchase of street lighting poles/standards for East New York Street.
BACKGROUND:
Most years, the City purchases and installs lighting bollards, street light standards and luminaires as part of streetscape projects, improvements, and upgrades at various locations throughout the City. While pricing for many of these recurring products is requested in a general Electrical Materials solicitation published and/or renewed annually, additional specific products are occasionally needed and bid out separately. These bids provide pricing to supply a specific product/brand, or generally equivalent alternatives (other brands, subject to City pre-approval), which will then be installed by the City's Electrical Division.
DISCUSSION:
Based on an estimated quantity of materials needed, a request for bids was published which included the original product requested and one approved equivalent. Eight responses were read aloud on July 29, 2020, with one of the bids received disqualified for submitting an unapproved equivalent. Of the seven qualified bids received, Oxie Valley Electrical Supply was selected for an award in the amount of $198,160.00.
It should be noted that Oxie Valley Electrical Supply did not submit the lowest bid read aloud, but because they are based in Aurora and their bid was within the threshold designated in the City's Local Preference Ordinance (O18-070, amended by O20-029 approved April 28...
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