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TO: Mayor Thomas J. Weisner
FROM: Thomas Greiner, Deputy Chief
DATE: November 12, 2015
SUBJECT:
Finance Committee resolution to approve bids from multiple vendors for the purchase of uniforms and protective clothing for the Fire Department.
PURPOSE:
The current clothing and personal protective gear contracts expire on December 31, 2015. New contracts are needed to continue to provide contractually mandated items to the fire department members at the beginning of 2016.
BACKGROUND:
Prior to the expiration dates of the current contracts, the Fire Department solicits bids for department uniforms and protective clothing to replace worn and damaged items as well as provide the items to new hires in accordance with the collective bargaining agreements. Although some clothing items are purchased to be kept in stock for the purpose of urgency, most items are purchased as needed.
DISCUSSION:
As a result of soliciting for bids, three (3) submissions were received for department uniforms and two (2) submissions were received for protective clothing. Johno's Main Surplus was the most responsive bidder overall for uniform clothing and Illinois Fire Store was the lowest responsive bidder for all of the personal protective clothing items. Although estimated quantities were provided for the pricing structure, the bid packet specifies that no minimum order is guaranteed. Therefore, the City is not obligated to expend more funds than are provided in the 2016 uniform line item. There are also provisions in the bid documents that allow for the extension of the contracts for 2017 and 2018.The bid documents and tabulation sheets are attached. Funds in the amount of $214,000.00 are slated to be available in account # 101-3033-422.20-20 for clothing purchases in 2016 pending the approval of the 2016 budget.
IMPACT STATEMENT:
Will require the Purchasing Department to create open purchase orders for the vendors due to the amount of times throughout the 2...
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