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TO: Mayor Richard C. Irvin
FROM: Lieutenant William Hull # 954
DATE: 08/07/2017
SUBJECT:
A Resolution to approve the purchase of 3 Toshiba es4505ac, 1 Toshiba es5508A and 1 Toshiba es4508a multi-function copiers and quarterly maintenance from KKC Imagining of Aurora, Illinois through the TIPS Cooperative Contract, Region 8 Education Service Center, Pittsburg, Texas, recommended to the Finance Committee on August 22, 2017.
PURPOSE:
To purchase replacement copy machines for the Aurora Police Department. These copiers are essential for day to day operations in all areas of the department and will replace aging and broken copiers.
BACKGROUND:
The copiers currently being used in the Aurora Police Department were purchased in November, 2009. The copiers, now almost 8 years old are starting to require monthly and in some cases; weekly service calls. In the past two months we have had 2 copiers completely break to the point where they are no longer serviceable. Three of the new copiers are color copiers and the other two are black and white copiers. One of the black and white copiers is a heavy duty version which will be used for our telecommunications center as it is a "high use" machine. This heavy duty version will be replacing a copier that has well over 1 million copies over its life-time and is now broken beyond repair. Currently the Aurora Police Department has 20 copy machines in use; this purchase is an approved decision package and is the beginning of a 5 year replacement rotation, which will continue for the duration of the department, thus allowing us to replace a small group of copiers every year on a five year cycle.
DISCUSSION:
Copiers are a daily necessity in the Aurora Police Department and given the state of our current copiers we are in need of replacement units. Upon receiving authorization to purchase new copiers we would purchase 3 es4505ac, color copiers at the cost of $8,360.00, 1 es5508A, black & white (heavy duty) copier a cost of $7...
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