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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: March 11, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.
PURPOSE:
To enter into an agreement with Advantage Paving Solutions, Inc. in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements.
BACKGROUND:
The City recently purchased the parking lot located at the southeast corner of Galena and LaSalle Street. As part of the renovation of this lot to provide additional public parking for downtown, the City is looking to reshape the entrance (including selective new curb at the planter beds) as well as mill, resurface, and re-stripe the asphalt pavement as shown on the attached plans. New pavement will also be placed and stripped within the previous footprint of a small city-owned building located within the lot at 14 S. LaSalle Street, which is currently being demolished.
DISCUSSION:
An invitation to bid was published and seven bids were read aloud on February 28, 2024. Of the seven bids received, Advantage Paving Solutions, Inc. was determined to be the lowest responsible bidder in the total amount of $110,239.25, which includes a $8,000 contingency to address any additional repairs or quantities deemed necessary during construction. See attached Bid Tabulation for additional details.
This bid was subject to Local Preference, but the two local vendors (Abbey Paving & Sealcoating Company, Inc. and Geneva Construction Company) were not within the allowable threshold for consideration.
This project was budgeted in 2024 with account 340-4030-418.73-99 (CIP A071), which has a remaining balance of $2,198,900.00.
The total amount requested for this agreement ($150,239.25) also includes an additional $40,000 to mill, resurface, and re-stripe Parking Lot H, which is...
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